A course is not eight bookings. It is one commitment that happens eight times, and the difference decides whether people finish. When each week has to be booked separately, the third week is where a course quietly loses a third of its cohort: not because anyone dropped out, but because booking it again was one small friction too many on a Tuesday.
Where a cohort leaks
Almost always in the admin rather than in the teaching.
- Each session is booked on its own, so attendance decays week by week and nobody notices until it is a half-empty room
- Payment is per session or by transfer, which makes a course a debt-collection exercise
- The register is a notebook, so which student missed which week is reconstructed from memory
- A full cohort simply turns people away, with no record of who wanted in
Eight Tuesdays that only mean anything together. The software should treat them that way.
One enrolment, every session
Selling a course as a course rather than as a series of tickets changes what the student is agreeing to, and what you can plan around. Enrolment takes a place in every session at once, so the cohort size is a real number on day one rather than a hope that decays.
It also makes the roster useful. Each session has its own list drawn from the enrolment, so the instructor sees who is expected this week, and attendance recorded at the door shows who has started slipping while there is still a course left to save them with.
What you get
Shaped around a cohort rather than around an appointment.
- A course defined as its set of sessions, with one enrolment putting a student into all of them
- Cohort size as real capacity, so a full course is full rather than oversubscribed by an optimistic enrolment
- Waitlists on a full cohort, with the list in your hands when somebody withdraws
- A roster per session, so the instructor knows who is expected this week and who has missed two
- Whatever you need to ask at enrolment: level, age, equipment, prior experience, dietary needs
- Single sessions and taster classes alongside the course, sold from the same timetable
Payment is in full, and that is worth knowing
A course is paid for at the point of enrolment, in full, or it is free to book and settled with you directly. There is no instalment plan today: you cannot take a third now and the rest across the term inside the product. For a short workshop that is usually the right model anyway. For a long or expensive programme where paying in instalments is how people afford it, this is a genuine constraint, and the practical workaround of splitting a programme into separately-sold terms is a decision to make deliberately rather than discover halfway through.
Common questions
Does a student book every session separately?
No, and that is the main reason to use this rather than a class timetable. A course is defined as its set of sessions and one enrolment puts the student in all of them, so the cohort is a real number from day one and nobody falls out of week three because rebooking was a small hassle.
Can students pay in instalments?
Not today. Enrolment is paid in full at the time it is made, or the course is free to book and you settle with the student directly. There is no way inside the product to take a deposit now and the balance later. Some schools split a long programme into separately-sold terms, which works, but it is a deliberate choice rather than a workaround we would like to describe as a feature.
What happens when a cohort fills?
It shows as full and people can join a waitlist rather than leaving. You get the list, so when somebody withdraws you know who to offer the place to instead of announcing it and racing. Converting somebody from the list creates an ordinary enrolment, in every session, like anyone else.
Can we track who actually turns up?
Yes, from the door rather than from a register. Each session has its own roster drawn from the enrolment, and scanning at the start of the session marks attendance. A student who has missed two of eight is visible while there is still a course left to do something about it.
Can we charge for materials or a kit?
Yes, as an add-on attached to the course, so a student who needs a kit and one who already has tools pay different totals for the same course without you maintaining two products. Add-ons are priced and counted separately, so you also know how many kits to have ready.
Other industries we work with
Kids and family activities
Sessions, party slots, and the details you actually need from a parent.
Read more
Restaurants and dining experiences
Set menus, tasting nights and brunch sittings sold as timed seats, paid for up front.
Read more
Coworking and meeting spaces
Desks, rooms and day passes booked by the hour against what you actually have.
Read moreTell us about the event
Send the course structure, how many sessions it runs for, how many students you take, and what you need to ask at enrolment. Tell us if people normally pay in instalments.
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